4 Eco-Friendly Tips for Writing Business Correspondence

4 Eco-Friendly Tips for Writing Business Correspondence

Business correspondence (otherwise known as business letters) is divided into physical and mechanical details. These details include the heading, inside address, salutation, subject or reference line, body of the letter, complimentary close, signature block and end notations. It can be written in a variety of styles – ranging from block to semi-block and from alternative block to simplified letters.


These styles can be written depending on the organization you belong to. At some points, it may also depend upon the person or the industry you are addressing the correspondence to. But whatever style you choose when writing, you should also consider to write them in an eco-friendly way.

First tip – Print less

This is one way to reduce carbon footprint when it comes to writing business correspondence. Printing less will mean using lesser printer supplies like paper and printer ink. And when you lessen the use of paper while writing your business letters, you also help reduce the 35% waste that is said to be eaten up by these printer supplies.

Second tip – Go electronic

It is already the computer age. Well, why not try to use this same technology when writing business correspondence. This can even make communications from one business department to another faster. Plus, electronic signatures can also be used when passing on business letters to those concerned. There are even some types of software like DocuSign that can help facilitate this process.

Third tip – Use fast draft

This will save you much when using printer ink. It can even save you time in the process. As long as the business letter is readable to the receiver, there is no need to use too much ink.

Fourth tip – Read before you print

Proofreading business correspondence will not only save you from the embarrassment of writing letters with typo and grammar errors. It will also be of great help if you want to get rid of paper wastage. When you proofread your business letters, you do not have to print then reprint when you have committed some errors.

This Article is written by John C Arkin, contributor of PrintCountry Articles.



This Article is written by John C Arkin.


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