Finding a cheap printer for your small business is not a difficult task. You can take one from the surplus shop and get it running in no time. However, what might seem to be large savings gained in cheap printers might be your long term loss in overall printing cost. If you don’t account your printing cost right, it might become an unforeseen burden for you.
The biggest fallacy in choosing printers is thinking that cheaper printers are better for your business. While that may be true, a printer is not a singular product. You have to supply the printer ink cartridge, install the peripherals, update the driver, connect the cables together, and perform regular checks. The cost of doing all these will wear your funds down. In many ways, buying a printer is like buying a car. You have to look how the costs stack up.
So how do you choose a cost-effective printer? The first thing that a consumer should ask is what will the new printer accomplish for him? Photographers have different needs than writers, graphic designers, and publishers. Artists cannot go the cheap route and sacrifice output quality, while writers do not need expensive photo printers for routine tasks. A printer buyer should know what he needs then select from a set of printers that matches his criteria.
Printer technology also matters. Today, there are two popular printer ink mediums; inkjet printers and laser printers. Inkjet printers use older technology and are cheaper. However, they have low printer ink tanks and higher cost per cartridge which means a higher cost per page. Inkjet printers also work less efficiently with color printing which can dent your funds more. Meanwhile, laser printers are more expensive but have a substantially lower cost per page. Some small business owners hesitate to invest on a good laser printer, opting for inkjet printers instead. With printer ink cartridge for laser printers hitting the floor, it is wiser to bite the bullet now than pay more lately.
Still, a laser printer is not the end of it all. If your business is paper intensive, you cannot just shore up any kind of entry-level printer. Cheaper laser printers have smaller ink tanks and may break down with continuous printing. What you save in printer ink cartridge for going the laser route will translate to higher maintenance cost and delayed operations. You have to gauge your workload and your printer’s capacity to see if they match. Anything more or less is inefficient and as we know, inefficiency will cost you more in other areas of your operation.
Printer supplies and printer ink cartridges are competitive markets, which mean that prices are more or less the same. Eventually it all comes down to your needs. Larger offices will naturally opt for workgroup and network printers, while small businesses prefer a decent office laser printer. For occasional printing and other tasks, an inkjet printer might be enough. The critical element to save more for the future is not to be unreasonably cheap now. Prepare to invest on a good printer that matches your workload.
This Article is written by John C Arkin.
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